Rules & Constitution
Completed and ratified at SGM 26TH JULY 2019
Broadstairs and St Peter’s Bowls Club Constitution and Rules
1. Title
The Club shall be known as Broadstairs and St Peter’s Bowls Club and shall be affiliated to Bowls England/Kent County BA/ Isle of Thanet BA, Isle of Thanet Ladies League and the East Kent Bowling Association.
2. Objects
2.1 The object of the club is to provide facilities and to promote participation by the local community in the sport of bowling in an environment which fosters the opportunities for both social and sporting friendship.
2.2 The income and property of the Club shall be applied solely towards promoting the Club’s objectives and no portion thereof shall be paid or transferred, directly or indirectly, to the members of the Club.
3. Constitution
3.1 The President - will be invited by the MC and will serve for a 3 year period.
The other officers i.e. Hon. General Secretary and Hon. General Treasurer will be elected at the AGM and serve for a 3 year term of office, but shall be eligible for re-election.
All other Committee Members are elected for a period of one year but may be re-elected to the same office or another office the following year at the AGM.
3.2 The Club’s financial year shall be 1stOctober to 30th September.
4. Management
4.1 The management of the Club shall be by a Management Committee (hereafter MC) consisting of five members (reflective of the gender make up of the club) to be elected each year at the AGM plus the Officers in section 3 and
Ladies Captain
Men’s Captain
4.2 Five members of the MC are required to form a quorum, at least 2 of which should be officers.
4.3 Vacancies occurring on the MC or other committees during the year shall be filled by the MC co-opting a full member with voting rights.
4.3.1 Nominations for Officers and committee and section members shall be made during the month of August on an official form posted on the club notice board. All nominations must be proposed, seconded and counter signed by the nominee. Only four members of the committee maybe related or cohabiting.
4.3.2 Should there be insufficient nominations by the end of August, then these will be put to the AGM for nomination.
4.4 The MC shall meet on a regular basis (usually monthly but no less than 10 per annum)
4.5 The duties of the MC shall be:
4.5.1 To control the affairs of the Club on behalf of its’ members.
4.5.2 To keep accurate accounts of the finances of the Club through the Treasurer. These accounts should be available for reasonable inspection and should be examined by the appointed accounts examiners prior to every AGM. Two account examiners shall be appointed at the AGM. The Club shall maintain a bank current account.
4.5.3 Any cheques drawn against Club funds should be signed by the Treasurer and one other Officer. Two authorised signatories who are members of the MC.
4.5.4 No money may be borrowed or assets of the Club used in any way whatsoever as a form of security without the prior written consent of the Club’s Trustees.
4.5.5 To make decisions on the basis of a simple majority vote (provided there is a quorum)
4.5.6 To appoint sub-committees as necessary to fulfil the Club’s business.
4.5.7 To deal with any disputes as per the Code of Conduct and Disciplinary Procedure.
4.5.8 To comply with all health and safety requirements.
4.5.9 The MC may from time to time make, vary, and revoke the rules for the management of the internal affairs of the Club and the conduct of members. Such changes will be put to an EGM/AGM. The rules shall be binding upon the members.
4.6.1 The Annual General Meeting can be attended by all members but associate members will not be allowed to vote.
4.6.2 One third of the total full, life and youth membership have to be present to form a quorum.
4.6.3. Voting can only be by those present (postal voting is not allowed) with the President having the casting vote.
4.6.4 Voting will be by a show of hands or by secret ballot at the AGM solely at the President’s discretion.
4.6.5 All proposals by the members for adoption at the AGM must be made in writing to the Honorary General Secretary at least one month prior to the AGM.
4.6.6 Each officer will give a written report to be presented at the AGM plus any other report that may be deemed necessary by the MC.
4.6.7 The Honorary General Treasurer will present the year’s accounts signed by the account examiners and a budget for the following year at the AGM, which will be voted on by the members present.
4.6.8 The AGM shall be completed by the end of January each year.
4.6.9 “Any Other Business” will NOT be an agenda item at the AGM.
4.7 Should an emergency occur then a meeting of the emergency committee will be called consisting of The President, Honorary Secretary, Honorary Treasurer.
5. Membership
5.1 Application for membership of the Club shall be open to any person, regardless of race, age, gender, sexual orientation, religious belief or ability, who completes a membership application form and duly signed by the candidate and pays the relevant subscription/joining fee as determined by the Club.
5.2 Acceptance of membership will involve the applicant being invited to render service in the interest of the Club as may be required by the MC. All members are required to abide by the rules of the Club.
5.3 Membership may be revoked if the applicant does not meet the requirements of national and/or county regulations. The MC may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Any appeal against such a decision must be made to the MC, through the President, in writing.
5.4 The Secretary shall advise the candidate of acceptance and issue a membership card on receipt of the appropriate fee.
5.5 New members who have little or no experience of bowling outdoors, must have instruction /coaching on the greens from a club coach prior to them being allowed on the greens without supervision from a club coach.
5.6 Classes of Membership:
Full Member
Youth Member
(Aged 16 or under)
Associate Member
An Associate Member is not entitled to make use of the bowls facilities except by paying the concessionary green hire charge but is otherwise entitled to the full use of the club’s facilities except they will not be entitled to vote at an AGM or sign a requisition for a Special General Meeting of the Club. Associate members cannot represent the Club, work in the bar or hold a formal position on the MC.
Life Member
(The MC shall have the sole power to nominate as an Honorary Life Member of the Club any member or other person who has rendered special or outstanding service to the Club). The number of Life Members should not exceed 7 (seven) at any one time.
5.7 The secretary shall keep a register of members and enter in it the names, home and email addresses, mobile and landline telephone numbers of all persons who become members, subject to the Club’s GDPR policy.
5.8 The level of the annual membership subscription will be set at the AGM and will be due annually on the 1st April of each year.
6. Guests
6.1 Members may introduce and entertain up to six friends/guests at the Club at any one time and there shall be kept at the Club premises a Visitors Book in which both the members and friends shall sign. The introducing member shall be responsible for his or her guests strictly observing the Club rules and must not leave the Club premises before any of his or her guests.
6.1.1 The hiring of Club facilities can only be by a full member and at the MC discretion.
6.2 The MC may suspend any member who takes undue advantage of this privilege to the detriment of the Club.
6.3 For the avoidance of doubt, any bona fide Bowls Club visiting the premises for match play or competitors in the Broadstairs Open Tournament shall be deemed to be guests of the MC or the Broadstairs Open Tournament Committee and those members present at such time shall be responsible for the conduct of such visitors whilst they remain on Club premises.
6.4 No person whose application for membership has been rejected, nor former member whose membership has been suspended or terminated, may be introduced as a guest.
7. Rights of Members
7.1 Every member shall, subject to the rules, be entitled in common with other members to use and enjoy the Club premises and amenities.
7.2 The MC shall, after due investigation, have the power to issue formal or informal warnings (which will be confirmed in writing) to suspend or cancel the membership of any member whose conduct is contrary to the interests of the Club or injurious to it’s reputation. The member has the right to appeal by writing to the Club President who may then arrange a meeting with the individual concerned and the MC to hear the individual’s reasons for appeal. (The full Code of Conduct/ Disciplinary Procedure is available from the club house.)
7.3 Any member may resign their membership at any time by giving notice in writing to the Hon. Gen. Secretary. Any reimbursement of subscription will be at the sole discretion of the MC.
7.4 A member shall cease to be a member should they fail to pay any subscription within one month after the due date of payment.
8. Members Duties
8.1 Members should act in such a manner both on and off the bowling greens so as not to bring the Club’s name or reputation into disrepute and will abide by the Club’s code of conduct and disciplinary procedure held in the Clubhouse.
8.2 Members should endeavour to encourage both new and existing bowlers.
8.3 A full member will be invited to undertake a stipulated number of days office duty each year during which certain duties are expected. Such duties would also include to prepare, serve and clear away tea and refreshments at a stipulated number of matches.
8.4 Members will be advised of the dates and times of these duties at the start of the season. ALL information is displayed on the notice board.
8.5 In addition, all members are encouraged to help out the Club by giving some time to perform various duties for the Club such as, but by no means limited to, gardening, green keeping, cleaning, general maintenance etc.
9. Trustees
9.1 There will be four Trustees of the Club who shall be appointed from time to time as necessary by the Club in a General Meeting from among ordinary or honorary & life members who are willing to be so appointed.
9.2 A Trustee shall hold office during his or her life or until he/she shall resign by notice in writing given to the MC or until a resolution removing him/her from office shall be passed at a General Meeting of the Club by a majority comprising two-thirds of the members present & entitled to vote.
9.3 All property of the Club, including land & investments including leases shall be held by the Trustees for the time being for the use & benefit of the Club.
9.4 On the death, resignation or removal from office of a Trustee the MC shall take steps to procure the appointment by the Club in a general meeting of a new Trustee in his/her place and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Club property into the names of the Trustees as substituted after the said appointment.
9.5 The Trustees shall in all respects act, in regard to any property of the Club held by them, after having fully considered the directions the MC has provided.
9.6 A Trustee may attend MC meetings but only as a visitor in a non- voting, non- participatory role. The main purpose being to update the MC on actions taken or to be taken by the Trustees.
9.7 The names of the 4 (four) trustees shall be confirmed at each AGM.
10. Indemnity
The Club shall, at all time, hold such insurances as are necessary to appropriately indemnify the Club’s Trustees, Officers and MC members.
11. Statutory Requirements
The Club adheres to the statutory requirements of the following items of legislation:
Anti- doping
Children and Vulnerable Adults
Discrimination, Equal Opportunities and Human Rights
Health and Safety
Insurance and Indemnification
Misconduct, Suspension and Exclusion of Members
General Data Protection Regulations 2018
The Club follows guidelines issued by Bowls England. The Club also abides by the Conditions of the appropriate Licensing Act and the Premises Certificate issued to the Club.
12. Health and Safety
The Club recognises its responsibilities for health and safety.
All members, visitors, guests and employees must observe health and safety requirements and understand that each has responsibility for their own and others safety.
Health and safety regulations will be strictly monitored by the MC.
This subject is to be included as an agenda item at all MC monthly meetings.
The Club’s health and safety statement and policy is displayed on the noticeboard.
13. Safeguarding Policy
13.1 The Club has a safeguarding policy for the protection of children and young persons and vulnerable adults.
13.2 A Club welfare officer is appointed to ensure the Club’s adherence.
13.3 A copy of this detailed policy is displayed in the club house for the use of all members.
14. GDPR
The Club is mindful of and will adhere to all relevant aspects of the General Data Protection Regulations 2018. The Club’s GDPR policy is on display at the Club house and available to all members.
In general:
The Club will only collect information that is needed for a specific purpose.
The Club will ensure all such information is kept secure.
The Club will ensure information is relevant and up to date.
The Club will only hold as much information as is needed and only for as long as is needed.
The Club will allow all members to see their information on request.
The Club’s GDPR policy is available to all Club members. All members both current and future will be asked to complete the Club’s Data Consent Form.
15. Display of Constitution and Rules
15.1 Copies of the Constitution and Rules shall be displayed on the Club noticeboard along with related policies.
15.2 On joining the Club, each member shall be given a copy of the Constitution and Rules and shall be bound thereby.
16. Dissolution of the Club
16.1 Should the question arise that the Broadstairs & St Peter’s Bowls Club be wound up and its assets disposed of, the voting on such a question shall be by ballot of all Club Members. A ballot shall be completed within 28 days and shall need a majority of at least 75% to succeed. Should such a motion be passed any assets remaining after preferential creditors have been paid, will be distributed only after taking appropriate legal advice.
17. Constitution Amendments
The Constitution shall only be altered at the AGM or a Special General Meeting called for this purpose. Any Notice of Motion in respect of this must be in writing, proposed and seconded by full members and received by the Hon. General Secretary not later than 30th September in any year.
The Special General Meeting shall be called when required by the MC or when the Hon Gen Secretary receives a requisition signed by a minimum of 20 Full Members of the Club specifying the subject for which such a meeting is to be called. Not less than 7 days or more than 21 days shall elapse between the date of notice and Special General Meeting.
Rules
20. Bar Committee/Bar
20.1 The Bar Committee shall consist of a maximum of 4 Members of the Club who shall be appointed by the MC -3 to form a quorum.
20.2 The Bar Committee shall arrange the supply of intoxicating liquor to Members at such prices as shall, as far as possible, involve the Club in no financial loss (after paying Excise Duty and VAT) and in particular (a) no person shall be paid at the expense of the Club, any commission, percentage or similar payment on or with reference to the purchase of intoxicating liquor by the Club,(b) nor shall any person directly or indirectly derive any pecuniary benefit from the supply by, or on behalf of the Club to members or guests , apart from any benefit to the Club as a whole. A notice shall be posted in the Club showing all prices charged for the intoxicating liquors, (c) the MC shall cause proper accounts to be kept by the Honorary Treasurer and shall be presented at every AGM of the Club, a report and financial statement for the preceding year, (d) the times for the supply of intoxicating liquor in the Club premises shall be permitted as per the licence.
20.3 General duties of the Bar Committee shall include, but not be limited to:
Adequate staffing of the bar as and when required by the Club
General cleanliness of the bar area
Appointment and training of bar staff
Security of bar area and supplies
Purchasing of supplies
Bar prices recommendations
The health and safety of those working in the bar area.
20.4 Intoxicating liquor shall not be sold to any person who is not a member of the Club as subject to any condition imposed by the licence. This shall not forbid the sale of intoxicating liquor to any guest properly introduced under Rule 6.
20.5 The operation of the bar is subject to the appropriate Licensing Act and relevant amendments thereof, and also according to any conditions issued by the appropriate licensing authority.
21. Social Committee
21.1 A social committee normally consisting of a maximum of 6 club members will be responsible for running and coordinating all club social events on behalf of the MC for the benefit of the Club.
21.2 Accounts from social events will be posted on the noticeboard following social events by the treasurer.
22. General Regulations
22.1 The men’s/ladies sections sub-committees will remain for the 2019 season but will be reviewed for the 2020 season.
22.2 No member shall take away from the Club premises any property of the Club without the permission of the MC.
22.3 Any breakages or damage to the Club’s property should be reported to the Hon. Secretary. At the discretion of the MC, those involved may be required to make good such damage or breakage.
22.4 Any suggestions, complaints or communications to the MC by members must be made in writing to the Hon. Secretary.
22.5 All belongings not marked and left on the Club premises will be placed in store and may be disposed of, if not claimed, within three months.
22.6 Members and visitors are requested not to leave money or articles of value in the changing rooms. The Club accepts no responsibility or liability for any belongings left on the premises.
22.7 The Club accepts no responsibility or liability for any motor vehicle or any other vehicle including bicycles, or for any property left on or within such vehicles, whether such vehicles are parked on or outside the Club premises.
22.8 No form of notice, placard, banner or such like, written or printed, shall be posted on the premises or surrounds, nor existing information notices interfered with, without the prior sanction of the MC.
22.9 Lockers are available to full members subject to availability. Any locker allocated shall be given up or changed at the reasonable request of the MC and the key returned.
22.10 Keys to the Club premises will only be given to specific persons (key holders) at the discretion of the MC.
23. Fixtures
23.1 Fixtures will be arranged by the Fixture Secretary
24. Selection
24.1 A selection committee consisting of
Men’s and Ladies Captains
Men’s and Ladies Vice Captains
2 (two) other members representing Men’s and Ladies Members.
25. Competitions
Playing rules for Club competitions are posted separately in the Club house and will be binding.
26. General Conditions of Play
26.1 The conditions of play and mode of attire shall be laid down by the MC from time to time and shall be displayed in the Club house.
26.2 Playing members may be permitted to use the greens at all reasonable times within Club opening times subject to availability due to maintenance, and providing County matches, League matches, Club matches and Club competitions take precedence in that order. In the event of dissent, the captain, vice captain or if they are unavailable, any other MC member, decision shall be final.
26.3 There will be no running on the greens nor bowling in such a manner that it causes damage to the greens. Any such persistent inappropriate use of the greens should be reported to the MC.
April 11th 2019
1. Title
The Club shall be known as Broadstairs and St Peter’s Bowls Club and shall be affiliated to Bowls England/Kent County BA/ Isle of Thanet BA, Isle of Thanet Ladies League and the East Kent Bowling Association.
2. Objects
2.1 The object of the club is to provide facilities and to promote participation by the local community in the sport of bowling in an environment which fosters the opportunities for both social and sporting friendship.
2.2 The income and property of the Club shall be applied solely towards promoting the Club’s objectives and no portion thereof shall be paid or transferred, directly or indirectly, to the members of the Club.
3. Constitution
3.1 The President - will be invited by the MC and will serve for a 3 year period.
The other officers i.e. Hon. General Secretary and Hon. General Treasurer will be elected at the AGM and serve for a 3 year term of office, but shall be eligible for re-election.
All other Committee Members are elected for a period of one year but may be re-elected to the same office or another office the following year at the AGM.
3.2 The Club’s financial year shall be 1stOctober to 30th September.
4. Management
4.1 The management of the Club shall be by a Management Committee (hereafter MC) consisting of five members (reflective of the gender make up of the club) to be elected each year at the AGM plus the Officers in section 3 and
Ladies Captain
Men’s Captain
4.2 Five members of the MC are required to form a quorum, at least 2 of which should be officers.
4.3 Vacancies occurring on the MC or other committees during the year shall be filled by the MC co-opting a full member with voting rights.
4.3.1 Nominations for Officers and committee and section members shall be made during the month of August on an official form posted on the club notice board. All nominations must be proposed, seconded and counter signed by the nominee. Only four members of the committee maybe related or cohabiting.
4.3.2 Should there be insufficient nominations by the end of August, then these will be put to the AGM for nomination.
4.4 The MC shall meet on a regular basis (usually monthly but no less than 10 per annum)
4.5 The duties of the MC shall be:
4.5.1 To control the affairs of the Club on behalf of its’ members.
4.5.2 To keep accurate accounts of the finances of the Club through the Treasurer. These accounts should be available for reasonable inspection and should be examined by the appointed accounts examiners prior to every AGM. Two account examiners shall be appointed at the AGM. The Club shall maintain a bank current account.
4.5.3 Any cheques drawn against Club funds should be signed by the Treasurer and one other Officer. Two authorised signatories who are members of the MC.
4.5.4 No money may be borrowed or assets of the Club used in any way whatsoever as a form of security without the prior written consent of the Club’s Trustees.
4.5.5 To make decisions on the basis of a simple majority vote (provided there is a quorum)
4.5.6 To appoint sub-committees as necessary to fulfil the Club’s business.
4.5.7 To deal with any disputes as per the Code of Conduct and Disciplinary Procedure.
4.5.8 To comply with all health and safety requirements.
4.5.9 The MC may from time to time make, vary, and revoke the rules for the management of the internal affairs of the Club and the conduct of members. Such changes will be put to an EGM/AGM. The rules shall be binding upon the members.
4.6.1 The Annual General Meeting can be attended by all members but associate members will not be allowed to vote.
4.6.2 One third of the total full, life and youth membership have to be present to form a quorum.
4.6.3. Voting can only be by those present (postal voting is not allowed) with the President having the casting vote.
4.6.4 Voting will be by a show of hands or by secret ballot at the AGM solely at the President’s discretion.
4.6.5 All proposals by the members for adoption at the AGM must be made in writing to the Honorary General Secretary at least one month prior to the AGM.
4.6.6 Each officer will give a written report to be presented at the AGM plus any other report that may be deemed necessary by the MC.
4.6.7 The Honorary General Treasurer will present the year’s accounts signed by the account examiners and a budget for the following year at the AGM, which will be voted on by the members present.
4.6.8 The AGM shall be completed by the end of January each year.
4.6.9 “Any Other Business” will NOT be an agenda item at the AGM.
4.7 Should an emergency occur then a meeting of the emergency committee will be called consisting of The President, Honorary Secretary, Honorary Treasurer.
5. Membership
5.1 Application for membership of the Club shall be open to any person, regardless of race, age, gender, sexual orientation, religious belief or ability, who completes a membership application form and duly signed by the candidate and pays the relevant subscription/joining fee as determined by the Club.
5.2 Acceptance of membership will involve the applicant being invited to render service in the interest of the Club as may be required by the MC. All members are required to abide by the rules of the Club.
5.3 Membership may be revoked if the applicant does not meet the requirements of national and/or county regulations. The MC may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Any appeal against such a decision must be made to the MC, through the President, in writing.
5.4 The Secretary shall advise the candidate of acceptance and issue a membership card on receipt of the appropriate fee.
5.5 New members who have little or no experience of bowling outdoors, must have instruction /coaching on the greens from a club coach prior to them being allowed on the greens without supervision from a club coach.
5.6 Classes of Membership:
Full Member
Youth Member
(Aged 16 or under)
Associate Member
An Associate Member is not entitled to make use of the bowls facilities except by paying the concessionary green hire charge but is otherwise entitled to the full use of the club’s facilities except they will not be entitled to vote at an AGM or sign a requisition for a Special General Meeting of the Club. Associate members cannot represent the Club, work in the bar or hold a formal position on the MC.
Life Member
(The MC shall have the sole power to nominate as an Honorary Life Member of the Club any member or other person who has rendered special or outstanding service to the Club). The number of Life Members should not exceed 7 (seven) at any one time.
5.7 The secretary shall keep a register of members and enter in it the names, home and email addresses, mobile and landline telephone numbers of all persons who become members, subject to the Club’s GDPR policy.
5.8 The level of the annual membership subscription will be set at the AGM and will be due annually on the 1st April of each year.
6. Guests
6.1 Members may introduce and entertain up to six friends/guests at the Club at any one time and there shall be kept at the Club premises a Visitors Book in which both the members and friends shall sign. The introducing member shall be responsible for his or her guests strictly observing the Club rules and must not leave the Club premises before any of his or her guests.
6.1.1 The hiring of Club facilities can only be by a full member and at the MC discretion.
6.2 The MC may suspend any member who takes undue advantage of this privilege to the detriment of the Club.
6.3 For the avoidance of doubt, any bona fide Bowls Club visiting the premises for match play or competitors in the Broadstairs Open Tournament shall be deemed to be guests of the MC or the Broadstairs Open Tournament Committee and those members present at such time shall be responsible for the conduct of such visitors whilst they remain on Club premises.
6.4 No person whose application for membership has been rejected, nor former member whose membership has been suspended or terminated, may be introduced as a guest.
7. Rights of Members
7.1 Every member shall, subject to the rules, be entitled in common with other members to use and enjoy the Club premises and amenities.
7.2 The MC shall, after due investigation, have the power to issue formal or informal warnings (which will be confirmed in writing) to suspend or cancel the membership of any member whose conduct is contrary to the interests of the Club or injurious to it’s reputation. The member has the right to appeal by writing to the Club President who may then arrange a meeting with the individual concerned and the MC to hear the individual’s reasons for appeal. (The full Code of Conduct/ Disciplinary Procedure is available from the club house.)
7.3 Any member may resign their membership at any time by giving notice in writing to the Hon. Gen. Secretary. Any reimbursement of subscription will be at the sole discretion of the MC.
7.4 A member shall cease to be a member should they fail to pay any subscription within one month after the due date of payment.
8. Members Duties
8.1 Members should act in such a manner both on and off the bowling greens so as not to bring the Club’s name or reputation into disrepute and will abide by the Club’s code of conduct and disciplinary procedure held in the Clubhouse.
8.2 Members should endeavour to encourage both new and existing bowlers.
8.3 A full member will be invited to undertake a stipulated number of days office duty each year during which certain duties are expected. Such duties would also include to prepare, serve and clear away tea and refreshments at a stipulated number of matches.
8.4 Members will be advised of the dates and times of these duties at the start of the season. ALL information is displayed on the notice board.
8.5 In addition, all members are encouraged to help out the Club by giving some time to perform various duties for the Club such as, but by no means limited to, gardening, green keeping, cleaning, general maintenance etc.
9. Trustees
9.1 There will be four Trustees of the Club who shall be appointed from time to time as necessary by the Club in a General Meeting from among ordinary or honorary & life members who are willing to be so appointed.
9.2 A Trustee shall hold office during his or her life or until he/she shall resign by notice in writing given to the MC or until a resolution removing him/her from office shall be passed at a General Meeting of the Club by a majority comprising two-thirds of the members present & entitled to vote.
9.3 All property of the Club, including land & investments including leases shall be held by the Trustees for the time being for the use & benefit of the Club.
9.4 On the death, resignation or removal from office of a Trustee the MC shall take steps to procure the appointment by the Club in a general meeting of a new Trustee in his/her place and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Club property into the names of the Trustees as substituted after the said appointment.
9.5 The Trustees shall in all respects act, in regard to any property of the Club held by them, after having fully considered the directions the MC has provided.
9.6 A Trustee may attend MC meetings but only as a visitor in a non- voting, non- participatory role. The main purpose being to update the MC on actions taken or to be taken by the Trustees.
9.7 The names of the 4 (four) trustees shall be confirmed at each AGM.
10. Indemnity
The Club shall, at all time, hold such insurances as are necessary to appropriately indemnify the Club’s Trustees, Officers and MC members.
11. Statutory Requirements
The Club adheres to the statutory requirements of the following items of legislation:
Anti- doping
Children and Vulnerable Adults
Discrimination, Equal Opportunities and Human Rights
Health and Safety
Insurance and Indemnification
Misconduct, Suspension and Exclusion of Members
General Data Protection Regulations 2018
The Club follows guidelines issued by Bowls England. The Club also abides by the Conditions of the appropriate Licensing Act and the Premises Certificate issued to the Club.
12. Health and Safety
The Club recognises its responsibilities for health and safety.
All members, visitors, guests and employees must observe health and safety requirements and understand that each has responsibility for their own and others safety.
Health and safety regulations will be strictly monitored by the MC.
This subject is to be included as an agenda item at all MC monthly meetings.
The Club’s health and safety statement and policy is displayed on the noticeboard.
13. Safeguarding Policy
13.1 The Club has a safeguarding policy for the protection of children and young persons and vulnerable adults.
13.2 A Club welfare officer is appointed to ensure the Club’s adherence.
13.3 A copy of this detailed policy is displayed in the club house for the use of all members.
14. GDPR
The Club is mindful of and will adhere to all relevant aspects of the General Data Protection Regulations 2018. The Club’s GDPR policy is on display at the Club house and available to all members.
In general:
The Club will only collect information that is needed for a specific purpose.
The Club will ensure all such information is kept secure.
The Club will ensure information is relevant and up to date.
The Club will only hold as much information as is needed and only for as long as is needed.
The Club will allow all members to see their information on request.
The Club’s GDPR policy is available to all Club members. All members both current and future will be asked to complete the Club’s Data Consent Form.
15. Display of Constitution and Rules
15.1 Copies of the Constitution and Rules shall be displayed on the Club noticeboard along with related policies.
15.2 On joining the Club, each member shall be given a copy of the Constitution and Rules and shall be bound thereby.
16. Dissolution of the Club
16.1 Should the question arise that the Broadstairs & St Peter’s Bowls Club be wound up and its assets disposed of, the voting on such a question shall be by ballot of all Club Members. A ballot shall be completed within 28 days and shall need a majority of at least 75% to succeed. Should such a motion be passed any assets remaining after preferential creditors have been paid, will be distributed only after taking appropriate legal advice.
17. Constitution Amendments
The Constitution shall only be altered at the AGM or a Special General Meeting called for this purpose. Any Notice of Motion in respect of this must be in writing, proposed and seconded by full members and received by the Hon. General Secretary not later than 30th September in any year.
The Special General Meeting shall be called when required by the MC or when the Hon Gen Secretary receives a requisition signed by a minimum of 20 Full Members of the Club specifying the subject for which such a meeting is to be called. Not less than 7 days or more than 21 days shall elapse between the date of notice and Special General Meeting.
Rules
20. Bar Committee/Bar
20.1 The Bar Committee shall consist of a maximum of 4 Members of the Club who shall be appointed by the MC -3 to form a quorum.
20.2 The Bar Committee shall arrange the supply of intoxicating liquor to Members at such prices as shall, as far as possible, involve the Club in no financial loss (after paying Excise Duty and VAT) and in particular (a) no person shall be paid at the expense of the Club, any commission, percentage or similar payment on or with reference to the purchase of intoxicating liquor by the Club,(b) nor shall any person directly or indirectly derive any pecuniary benefit from the supply by, or on behalf of the Club to members or guests , apart from any benefit to the Club as a whole. A notice shall be posted in the Club showing all prices charged for the intoxicating liquors, (c) the MC shall cause proper accounts to be kept by the Honorary Treasurer and shall be presented at every AGM of the Club, a report and financial statement for the preceding year, (d) the times for the supply of intoxicating liquor in the Club premises shall be permitted as per the licence.
20.3 General duties of the Bar Committee shall include, but not be limited to:
Adequate staffing of the bar as and when required by the Club
General cleanliness of the bar area
Appointment and training of bar staff
Security of bar area and supplies
Purchasing of supplies
Bar prices recommendations
The health and safety of those working in the bar area.
20.4 Intoxicating liquor shall not be sold to any person who is not a member of the Club as subject to any condition imposed by the licence. This shall not forbid the sale of intoxicating liquor to any guest properly introduced under Rule 6.
20.5 The operation of the bar is subject to the appropriate Licensing Act and relevant amendments thereof, and also according to any conditions issued by the appropriate licensing authority.
21. Social Committee
21.1 A social committee normally consisting of a maximum of 6 club members will be responsible for running and coordinating all club social events on behalf of the MC for the benefit of the Club.
21.2 Accounts from social events will be posted on the noticeboard following social events by the treasurer.
22. General Regulations
22.1 The men’s/ladies sections sub-committees will remain for the 2019 season but will be reviewed for the 2020 season.
22.2 No member shall take away from the Club premises any property of the Club without the permission of the MC.
22.3 Any breakages or damage to the Club’s property should be reported to the Hon. Secretary. At the discretion of the MC, those involved may be required to make good such damage or breakage.
22.4 Any suggestions, complaints or communications to the MC by members must be made in writing to the Hon. Secretary.
22.5 All belongings not marked and left on the Club premises will be placed in store and may be disposed of, if not claimed, within three months.
22.6 Members and visitors are requested not to leave money or articles of value in the changing rooms. The Club accepts no responsibility or liability for any belongings left on the premises.
22.7 The Club accepts no responsibility or liability for any motor vehicle or any other vehicle including bicycles, or for any property left on or within such vehicles, whether such vehicles are parked on or outside the Club premises.
22.8 No form of notice, placard, banner or such like, written or printed, shall be posted on the premises or surrounds, nor existing information notices interfered with, without the prior sanction of the MC.
22.9 Lockers are available to full members subject to availability. Any locker allocated shall be given up or changed at the reasonable request of the MC and the key returned.
22.10 Keys to the Club premises will only be given to specific persons (key holders) at the discretion of the MC.
23. Fixtures
23.1 Fixtures will be arranged by the Fixture Secretary
24. Selection
24.1 A selection committee consisting of
Men’s and Ladies Captains
Men’s and Ladies Vice Captains
2 (two) other members representing Men’s and Ladies Members.
25. Competitions
Playing rules for Club competitions are posted separately in the Club house and will be binding.
26. General Conditions of Play
26.1 The conditions of play and mode of attire shall be laid down by the MC from time to time and shall be displayed in the Club house.
26.2 Playing members may be permitted to use the greens at all reasonable times within Club opening times subject to availability due to maintenance, and providing County matches, League matches, Club matches and Club competitions take precedence in that order. In the event of dissent, the captain, vice captain or if they are unavailable, any other MC member, decision shall be final.
26.3 There will be no running on the greens nor bowling in such a manner that it causes damage to the greens. Any such persistent inappropriate use of the greens should be reported to the MC.
April 11th 2019